Last Updated: June 10, 2025

Edwards Automation and Design (“we,” “us,” or “our”) operates the website emationdesign.com (the “Website”). We are committed to protecting your privacy and ensuring the security of your personal data in accordance with the General Data Protection Regulation (GDPR) (EU) 2016/679, as well as other applicable data protection laws. This Privacy Policy explains how we collect, use, store, disclose, and protect your personal data when you visit our Website, interact with us, or use our services.
 
By using our Website or services, you agree to the collection and use of your personal data as described in this Privacy Policy. If you do not agree with this policy, please do not use our Website or services.
 

 
1. Who We Are
Data Controller:
Edwards Automation and Design
Address: 5101 College Blvd, Farmington, NM 87402, USA
Email: info@emationdesign.com


We are an electrical engineering firm providing electrical engineered design, controls and automation, and manufacturing of programmable logic panels, variable frequency drives, junction boxes, and power distributors.

For the purposes of GDPR, Edwards Automation and Design is the data controller responsible for your personal data.


 
2. What Personal Data We Collect
We may collect and process the following categories of personal data:

a. Information You Provide Directly
  • Contact Information: Name, email address, phone number, company name, job title, and postal address when you fill out contact forms, request quotes, or communicate with us.
  • Business Information: Details about your organization, project requirements, or specifications provided when engaging our services.
  • Payment Information: Billing details (e.g., credit card information, billing address) if you purchase products or services, processed through secure third-party payment processors.
  • Correspondence Data: Information included in emails, messages, or other communications you send to us.
b. Information Collected Automatically
When you visit our Website, we may collect certain information automatically, including:
  • Technical Data: IP address, browser type and version, operating system, device type, and time zone settings.
  • Usage Data: Pages visited, links clicked, time spent on the Website, and referral sources (e.g., how you arrived at our Website).
  • Cookies and Tracking Technologies: Data collected via cookies and similar technologies (e.g., Google Analytics) to analyze Website usage and improve user experience. See Section 9 (Cookies) for details.
c. Information from Third Parties
  • Business Partners or Clients: We may receive personal data from business partners or clients (e.g., contact details for project collaboration).
  • Publicly Available Sources: Information from public sources, such as company websites or professional networking platforms (e.g., LinkedIn), to support our business relationships.
  • Third-Party Services: Data from analytics providers (e.g., Google Analytics) or payment processors.
We do not collect special categories of personal data (e.g., data concerning health, religion, or political opinions) unless explicitly required and with your explicit consent.
 

 
3. How We Use Your Personal Data
We use your personal data for the following purposes and legal bases under GDPR:
Purpose
Description
Legal Basis (GDPR)
Provide Services
To respond to inquiries, provide quotes, deliver electrical engineering services, or manufacture products (e.g., PLCs, VFDs).
Performance of a contract (Art. 6(1)(b))
Process Payments
To process payments for products or services through third-party payment processors.
Performance of a contract (Art. 6(1)(b))
Website Functionality
To ensure the Website functions properly, including navigation and user experience.
Legitimate interests (Art. 6(1)(f)) – to operate and improve our Website.
Analytics and Improvements
To analyze Website usage, monitor performance, and improve our services using tools like Google Analytics.
Legitimate interests (Art. 6(1)(f)) – to enhance our business operations. Consent (Art. 6(1)(a)) for non-essential cookies.
Marketing Communications
To send you newsletters or promotional materials about our services, where you have opted in.
Consent (Art. 6(1)(a)).
Customer Support
To address your questions, complaints, or support requests.
Performance of a contract (Art. 6(1)(b)) or Legitimate interests (Art. 6(1)(f)) – to provide customer service.
Legal Obligations
To comply with applicable laws, regulations, or legal processes (e.g., tax reporting).
Compliance with a legal obligation (Art. 6(1)(c)).
Fraud Prevention
To detect and prevent fraud or unauthorized activities.
Legitimate interests (Art. 6(1)(f)) – to ensure security.
We will only process your personal data for the purposes for which it was collected or purposes compatible with those listed above. If we need to use your data for a new purpose, we will inform you and obtain your consent where required.
 

 
4. How We Share Your Personal Data
We do not sell your personal data to third parties. However, we may share your data with the following entities under strict conditions:
  • Recipient
    Purpose
    Safeguards
    Service Providers
    Third-party processors (e.g., website hosting, payment processors, email platforms, analytics providers who assist in operating our business.
    GDPR-compliant data processing agreements; processors act only on our instructions.
    Business Partners
    Partners or subcontractors involved in delivering products or services (e.g., suppliers for manufacturing PLCs).
    Data shared only to the extent necessary; contractual safeguards in place.
    Legal Authorities
    Government or law enforcement agencies if required by law or to protect our legal rights.
    Only disclosed when legally obligated or necessary.
    Business Transfers
    In the event of a merger, acquisition, or sale of assets, your data may be transferred to the acquiring entity.
    Notification and safeguards as required by GDPR.
When sharing data with third parties, we ensure they comply with GDPR and implement appropriate technical and organizational measures to protect your data.
 

 
5. International Data Transfers
 
As Edwards Automation and Design is based in the United States, your personal data may be transferred to and processed outside the European Economic Area (EEA). Where such transfers occur, we ensure compliance with GDPR by:
  • Transferring data only to countries with an adequacy decision from the European Commission (if applicable).
  • Using Standard Contractual Clauses (SCCs) or other approved mechanisms to safeguard data transfers.
  • Ensuring third-party recipients implement appropriate security measures.
If you have questions about international data transfers, please contact us at info@emationdesign.com (mailto:info@emationdesign.com).
 

 
6. How We Protect Your Personal Data
 
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, alteration, or disclosure. These measures include:
  • Encryption: Secure transmission of data using SSL/TLS protocols.
  • Access Controls: Restricting access to personal data to authorized personnel only.
  • Secure Storage: Storing data on secure servers with regular security updates.
  • Regular Audits: Conducting periodic reviews of our data protection practices.
Despite our efforts, no online system is completely secure. If a data breach occurs, we will notify affected individuals and relevant authorities (e.g., EU supervisory authorities) within 72 hours, as required by GDPR.
 

 
7. Data Retention
We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected or to comply with legal obligations. Retention periods depend on the type of data:
  • Contact and Business Data: Retained for the duration of our business relationship or until you request deletion, unless longer retention is required by law (e.g., tax records).
  • Payment Data: Retained for the period required by tax and accounting laws (typically 7 years).
  • Website Usage Data: Retained for up to 26 months (e.g., Google Analytics data) or until you withdraw consent for cookies.
  • Marketing Data: Retained until you unsubscribe or withdraw consent.
When data is no longer needed, we securely delete or anonymize it.
 

 
8. Your Rights Under GDPR
 
As a data subject under GDPR, you have the following rights regarding your personal data:
  • Right to Access: Request a copy of the personal data we hold about you.
  • Right to Rectification: Correct inaccurate or incomplete personal data.
  • Right to Erasure (“Right to be Forgotten”): Request deletion of your personal data, subject to legal exceptions.
  • Right to Restrict Processing: Limit how we process your data in certain circumstances.
  • Right to Data Portability: Receive your data in a structured, commonly used format or have it transferred to another controller.
  • Right to Object: Object to processing based on legitimate interests (e.g., marketing).
  • Right to Withdraw Consent: Withdraw consent at any time where processing is based on consent (e.g., marketing emails).
  • Right to Lodge a Complaint: File a complaint with a supervisory authority in your EU country of residence (e.g., Information Commissioner’s Office in the UK).
To exercise any of these rights, please contact us at info@emationdesign.com
(mailto:info@emationdesign.com) or by mail at 5101 College Blvd, Farmington, NM 87402, USA. We will respond to your request within one month, as required by GDPR. Please provide sufficient information to verify your identity.
 

 
9. Cookies and Tracking Technologies
Our Website uses cookies and similar technologies to enhance functionality, analyze usage, and provide personalized content. Cookies are small text files stored on your device.
Types of Cookies We Use:
  • Essential Cookies: Necessary for the Website to function (e.g., navigation, form submissions). These do not require consent.
  • Analytics Cookies: Track Website usage (e.g., Google Analytics) to improve performance. These require your consent.
  • Marketing Cookies: Used for targeted advertising or tracking across websites. These require your consent.
Managing Cookies:
  • You can manage cookie preferences through our Cookie Consent Banner when you first visit the Website.
  • You can also adjust cookie settings in your browser to block or delete cookies. Note that disabling essential cookies may affect Website functionality.
For more details, please see our Cookie Policy (available upon request at info@emationdesign.com
(mailto:info@emationdesign.com)).
 

 
10. Third-Party Links
 
Our Website may contain links to third-party websites (e.g., suppliers or payment processors). We are not responsible for the privacy practices of these websites. We encourage you to review their privacy policies before providing personal data.
 

 
11. Children’s Privacy
Our Website and services are not intended for individuals under the age of 16. We do not knowingly collect personal data from children. If we become aware that we have collected data from a child under 16, we will delete it immediately. If you believe we have such data, please contact us at info@emationdesign.com
(mailto:info@emationdesign.com).
 

 
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated policy will be posted on this page with a revised “Last Updated” date. If we make significant changes, we will notify you via email or a prominent notice on our Website.
 

 
13. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
 
Edwards Automation and Design
Email: info@emationdesign.com
Address: 5101 College Blvd, Farmington, NM 87402, USA